BUILDING RENTAL AGREEMENT

It is required that any individual or group intending to rent the facility will read, understand, and agree to the VBYCC usage policies. All rentals are subject to availability. The total due (rental fees and cleaning deposit) must be paid in full at the time of booking unless other arrangements are made and agreed upon with VBYCC. Unless otherwise noted, rental of the building will included kitchen and gymnasium (not stage) and utilization of other parts of the building, use of chairs and tables (not including kitchen tables and benches), and/or use of special equipment may incur an additional fee (at the discretion of the Director and Board) and should be arranged at time of booking.

Staff will be present for all rentals. Building will be opened 15 minutes prior to rental time. All cleaning requirements must be completed by 15 minutes after rental time. All rentals lasting longer than 15 minutes after this agreement’s end time are subject to additional rental fees at the discretion of the staff present. Rental time may be extended at time of rental if time and staff are available.

Cleaning requirements on back of this form. Must be completed to receive refund of cleaning deposit.

Building Rules:

        ·        ALL visitors must sign in upon entering the building with full name and age group (sheet provided)
·         No tobacco use in building or within 25 feet of entrances. No littering of cigarette butts outside
·         No alcohol or drugs on property
·         VBYCC is no responsible for lost, stolen, or broken items
·         Food and drinks in kitchen area only
·         Please respect the restricted areas
·         Sports equipment (including basketballs), scooters, roller racers, or bounce house cannot be used while skating. No equipment brought in without prior approval.
·         Observe all safety rules posted on gym wall
·         All rentals require adult supervision in any area occupied by youth

Surveillance cameras are installed throughout the building and activities may be recorded.

Rental of Gym & Kitchen

FEES

CLEANING DEPOSIT
Sunday through Thursday
By the Hour $25 $25 separate check
By the Day $125 $50 separate check
Friday and Saturday
By the hour (until 5:00 pm) $25 $25 separate check
By the hour (after 5:00 pm) $50 $50 separate check
By the day (until 5:00 pm) $125 $50 separate check
By the day (including time after 5:00 pm) $300 $50 separate check
Rental of Kitchen only (2 hour block) $25 $25 separate check
2 Hour Party Rentals
Bounce House $50 $25 separate check
Skate Party (up to 20 skaters) $50 $25 separate check
Skate Party (21-40 skaters) $75 $25 separate check
Additional Rentals and Fees
Use of VBYCC sound system $10 an hour (Staff presence required)
Use of stage (in addition to gym rental) $10
Rental of Conference Room Only During normal operating hours: $25 an hour, $125 a day
Outside of operating hours: $35 an hour, $175 a day
Cleaning Deposit: $25 for hourly, $50 for day
Food and Drink in Gym Additional $100 Cleaning Deposit

RENTAL CONTRACT

Name of Individual or Group:________________________________________________________________

Date Reserved:_______________________  Time: ___________ am / pm until ________________ am / pm

___  I/We agree to pay the rental fees of $_______ plus a separate $_______ cleaning deposit to reserve the VBYCC for the above date and time. I/We understand that cancellation of reservation must be made no later than 2 weeks prior to date and time specified to receive a refund.

___  (Staff Use Only) _____________________________________________________________________

________________________________________________________________________________________

________________________________________________________________________________________

I/We are responsible for the Center during the above date and time. I/We will ensure that the building rules are enforced. I/We are responsible for all cleaning requirements.

Please check type of Rental:  Reunion _____  Shower _____ Reception _____ Conference _____ Skate Party (20 or less) _____ Skate Party (21-40) _____ Bounce Party _____ Other _____________________________

Additional Details: _________________________________________________________________________

________________________________________________________________________________________

Sign Name: ___________________________________               Date: ______________________________

Print Name and Group Name: ______________________________________________________________

Address: ____________________________________________  Phone: ____________________________

Cleaning Requirements:

____ Cleaned all counters and tables with provided supplies
____ Put away kitchen benches, tables, and chairs.
____ Put away tables (top to top and bottom to bottom) and chairs
____ Checked bathrooms (look for trash on floors, make sure toilets have been flushed)
____ Swept floors in gym and kitchen/bathroom areas
____ Mopped kitchen and bathrooms (and any areas that food or drink was present)
____ Emptied ALL trash cans, replaced bags, and took trash to dumpster (behind building, near propane tank)
____ Removed personal food items (or they become property of VBYCC)
____ Returned all skates and in-lines to designated size slots or cubbies. (Skates in room, in-lines on rack)
____ Turned off all lights (Gym lights are located on the right side of the stage near the front and floor)
____  ___________________________________________________________________________________
____  ___________________________________________________________________________________

Comments: _____________________________________________________________________________
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